Reminder <> Task Sync

You can link any task in your notes to an Apple reminder.

The task and the reminder stay in two-way sync: complete it in either app, change the title or due date, and the other side updates automatically. This also means you get notifications for your tasks on all your devices, without leaving your note.

Requirements: NotePlan 3.21.2 or newer, and permission to access your Reminders (NotePlan will ask the first time, or grant it under System Settings → Privacy & Security → Reminders).

Option 1: Use the menu

On iOS

Tap into the task line, then open the task menu on the toolbar (left most option). Choose "Send to Reminders":

On Mac

Either right-click the task and select "Send to Reminders", or hover over the task and click the arrow button that appears at the beginning of the line, the popup contains a "Send to Reminders" button next to Complete and Cancel:

In both cases the due date is taken from the note (daily notes) or from a >date tag on the task line, if there is one. Once the reminder is created, a small reminder "pill" appears attached to the task.

Option 2: Type "@remind" behind a task

If you prefer the keyboard, simply type @remind at the end of a task line. As soon as you finish the tag (close the parenthesis and leave the line), NotePlan creates the reminder and replaces the tag with the reminder pill:

You can control the due date, time, and list with optional arguments in parentheses:

  • @remind — no arguments. In a daily note (or on a task scheduled with a >date tag), the reminder is due on that day. In a regular note without a date, a date-less reminder is created.
  • @remind(14:30) or @remind(2:30pm) — just a time. It's combined with the note's date (or the task's >date tag). In a note without a date, the next upcoming occurrence of that time is used.
  • @remind(2026-08-12) — a specific date.
  • @remind(2026-08-12 14:30) — a specific date and time.
  • @remind(14:30, Errands) — add the name of a Reminders list as the second argument to file the reminder into that list. You can also use the list alone: @remind(Errands). Without a list, the default list from your Reminders settings is used.

Tip: Priority syncs too. If your task contains exclamation marks (!, !!, or !!!), they are translated into the reminder's priority (low, medium, high) — and kept in sync both ways.

Option 3: Import your existing reminders (plugin)

If you already have reminders in the Reminders app, the free Reminders Import plugin brings them into your notes as linked tasks, each imported task gets a reminder pill and syncs two-way, just like the ones created above.

Install it under Preferences → Plugins (look for "Reminders Import"), then run Import Reminders from the Command Bar (⌘J on Mac, then type "import"):

  • In a daily note, it imports the reminders due on that day.
  • In a project note, it lets you pick which Reminders lists to import.

A small form lets you choose the heading the tasks are added under (default "Reminders"), where a missing heading is created (top or bottom of the note), and whether completed reminders are included. Reminders that are already linked in one of your notes are skipped automatically, so you can run the import as often as you like without creating duplicates.

Launch the import from a link

You don't have to open the Command Bar every time, the import can be triggered with a link right inside your note:

[Import Reminders](noteplan://x-callback-url/runPlugin?pluginID=np.reminders&command=Import%20Reminders&arg0=Due%20Today&arg1=top&arg2=silent)

The link accepts optional arguments:

  • arg0 — the heading to import under, e.g. arg0=Due%20Today (default: "Reminders")
  • arg1 — where to create a missing heading: top or bottom
  • arg2=silent — skip the form and import immediately
  • arg3 — for project notes with arg2=silent: which lists to import, comma-separated, e.g. arg3=Work,Errands

Without arg2=silent the form still opens, pre-filled with the values from the link.

Tip: Put this link into your daily note template and enable auto-insert, every new daily note then starts with a one-tap "Import Reminders" button, and your reminders for the day are just a click away.

Editing a linked reminder

Click (Mac) or tap (iOS) the reminder pill to open a small editor. There you can:

  • Change the due date and time (or remove them)
  • Move the reminder to another list
  • Open it in the Reminders app
  • Delete the reminder

The pill shows the due time whenever one is set, and the date only when it differs from the note's own date, so a reminder due "today" inside today's note stays nice and compact.

What stays in sync

  • Completion: Check off the task in NotePlan and the reminder is completed, and the other way around (complete in Reminders, it will be completed in NotePlan)
  • Title: Rename the task or the reminder, and the other side follows.
  • Due date & time: Change the date in the pill, in the Reminders app, or with Siri — the pill updates.
  • Priority: Exclamation marks on the task ↔ the reminder's priority.

Changes made while NotePlan wasn't running are picked up on the next launch. NotePlan will ask once whether it should update your notes automatically.

Removing the link

Delete the pill in the note (select and delete it like text, or remove the whole task line) and NotePlan asks whether the linked reminder should be deleted in Apple Reminders as well, or kept. Choosing Keep leaves the reminder in the Reminders app and simply unlinks it from the note. The Delete button in the pill editor deletes the reminder directly. If you delete the reminder in the Reminders app instead, the pill in your note will be removed, but the task stays in NotePlan.

Good to know / current limitations

  • Shared spaces: Reminders are personal, so tasks in a space shared with other people can't be sent to Reminders. Use a private note or a space only you are a member of.
  • One task per reminder: A reminder can only be linked to a single task. Synced lines can't be combined with reminders yet for the same reason.
  • Recurring reminders: Title and date changes sync, but completing a recurring reminder is intentionally not synced between the apps (completing it would otherwise skip occurrences). Full recurrence support is planned.