How are checklists different from tasks?
We all have tasks, small and big. And some big tasks have a lot of steps or subtasks. Using regular tasks as subtasks will quickly crowd up your filters and overdue count. As a result, reviewing open or overdue task lists could show an endless list of to-do items with all of the subtasks included. Checklists are the perfect solution for the feeling of task overload.
How to create a checklist?
The easiest way to create a checklist item is to type "+ " (plus and space) and then type the title. They have a square icon instead of a round icon. For example:
+ review the presentation
On iOS, you can tap on the list icon in the toolbar next to the task icon. It will show a menu, select the checkbox icon to creat a checklist item:
On Mac you can click on the + button when hovering with the mouse over a line and select "Checklist":
How do checklists behave differently?
1. They don't increment the overdue task counter on iOS beside the calendar title at the top:
2. Don't appear in your overdue list (filters):
3. They won't contribute to calendar heat maps:
If you found yourself creating bullet points before and checking them off later or adding a check emoji, then you can use checklists for that now. Here are a couple of ideas on how you can use them:
- Packing List (when traveling)
- Grocery Lists
- Actual subtasks. You have one main task and a list of possible subtasks, ideas, etc.